> ## Documentation Index
> Fetch the complete documentation index at: https://docs.creatordb.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Campaigns in the Kanban Board View

> Understand how to use the Kanban board features in CreatorDB to organize and track your campaigns

The Kanban board in the CreatorDB app is a visual project management tool that helps brands and marketing agency teams stay on top of all ongoing creator campaigns and manage workflows, view work in progress, and maximize collaboration efficiency. Track internal and external team members' campaign progress, such as checking colleagues’ performance, client review statuses, and creators’ deliverables. The Kanban boards use cards and columns to track creators’ and agency team members’ tasks visually. Set up and customize your kanban board with task-specific columns and work in progress limits to streamline your team’s workflow and improve campaign productivity.

> [!NOTE]
>
> The Kanban board requires a paid plan, and the number of active campaigns and members in an organization depends on your plan. For details, see [Plan limits](/creatordb_app/user_guide/campaigns/managing_campaigns.md#plan-limits).
>
> The steps on this page assume you're logged in to CreatorDB. If you don't have an account yet, see [Create an account](/creatordb_app/getting_started/getting_started.md#create-an-account).

## Kanban board user interface

The Kanban board is comprised of three major sections: the top toolbar area that provides key campaign information and main actions, followed by a filter and search bar that allows you to quickly organize campaign cards by certain conditions, and lastly, the Kanban board that groups creator cards by columns that allows for workflow visualization.

### Toolbar

![Kanban toolbar](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/kanban_toolbar.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=1a6917bfba006e205c809d2c760d32bd)

> [!WARNING]
>
> The actions you can perform on the Kanban board are role-based, please check you have the required campaign permissions to perform specific tasks. If you don't have the necessary permissions, please contact your campaign admin or owner. For details, see [Kanban board roles and permissions](#kanban-board-roles-and-permissions).

| No. | Label | Description |
| - | - | - |
| 1 | **Campaign name** | The name of the campaign. |
| 2 | **View client sheet** | View the client sheet for this campaign. The button reads **Create client sheet** until the campaign has a client sheet. For details, see [Managing Client Sheets](/creatordb_app/user_guide/campaigns/client_sheets.md) |
| 3 | **Archive campaign** | Archives the campaign. |
| 4 | **Delete campaign** | Deletes the campaign. |
| 5 | **See who's in the campaign** | View or edit campaign members. |
| 6 | **Campaign status** | Shows the current campaign status. For details, see [Campaign statuses](/creatordb_app/user_guide/campaigns/managing_campaigns.md#campaign-statuses) |
| 7 | **Campaign role** | Shows your campaign role. Your campaign role will affect the Kanban board actions and data you can access. For details, see [Kanban board roles and permissions](#kanban-board-roles-and-permissions). |
| 8 | **Campaign duration** | Shows how long the campaign will run. |
| 9 | **Budget** | Shows this influencer campaign's budget. |
| 10 | **Country** | Shows the target country of this campaign. |
| 11 | **Social media platforms** | Shows the social media platforms that this influencer campaign is active on. |
| 12 | **Edit who's in the campaign** | Add or remove campaign members. |
| 13 | **Share** | Creates a link that allows you to share this campaign with others. |

### Filters and search bar

![Kanban filters and search bar](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/kanban_filter_and_search.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=e05d3eb0cf0cb6b462f2cbcf20922ce3)

| No. | Label | Description |
| - | - | - |
| 1 | **Created by** | Sorts creator cards by the person that created the campaign. |
| 2 | **Assignee** | Sorts creator cards by the assigned campaign member. |
| 3 | **Tags** | Sorts creator cards by associated tags. |
| 4 | **Platform** | Sorts creator cards by the platform that they are active on (e.g. YouTube, Instagram, or TikTok). |
| 5 | **Status** | Sorts creator cards by the Kanban column they are in. |
| 6 | **Search by card name** | Allows you to search creator cards by keywords or name. |

### Kanban board

![Kanban board](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/kanban_board.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=9021272286d7c40903fd3bc185caf64d)

> [!WARNING]
>
> The actions you can perform on the Kanban board are role-based, please check you have the required campaign permissions to perform specific tasks. If you don't have the necessary permissions, please contact your campaign admin or owner. For details, see [Campaign roles and permissions](/creatordb_app/user_guide/campaigns/managing_campaigns.md#campaign-roles-and-permissions).

| No. | Label | Description |
| - | - | - |
| 1 | **Creator negotiation** | Shows creators that are in the process of negotiating campaign deliverables, payment, and contract terms. |
| 2 | **Client negotiation** | Shows the creators that have entered talks with clients (or brands) and are awaiting the clients' approval of the collaboration terms. |
| 3 | **Approved** | Shows the creators that have been approved by clients (or brands) for the paid partnership. |
| 4 | **Add column** | Allows you to add custom columns that are specific to your team's campaign workflow. |
| 5 | **Add creator to campaign** | Add creators to this campaign. |

### Creator card

![Creator card](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/creator_card.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=f3e51a204d10c7cee99b34e27219c300)

| Element | Description |
| - | - |
| **Profile picture** | The creator's profile picture. |
| **Card name** | The creator's display name. |
| **Country** | The creator's country flag. |
| **Active platforms** | Social media platforms that this creator is active on. |
| **Agreement** | An indicator for whether the agreement has been signed. |
| **Comments** | The number of comments on the card, when there are any. |
| **Assignee** | The campaign member assigned to follow up on this creator's progress. |

## Kanban board roles and permissions

The Kanban board in CreatorDB uses a role-based permission system to control what each team member can do. When you add a member to a campaign, you assign them one of four roles: **Manager**, **Member**, **Viewer**, or **Guest**. Each has a different level of access across role management, campaign settings, creator tracking, and card activity. CreatorDB recommends assigning the most restrictive role that still lets a person do their work.

* [Kanban board roles](#kanban-board-roles)
* [Kanban board permissions](#kanban-board-permissions)
  * [Role permissions](#role-permissions)
  * [Campaign management permissions](#campaign-management-permissions)
  * [Kanban board management permissions](#kanban-board-management-permissions)
  * [Creator management permissions](#creator-management-permissions)
  * [Card management permissions](#card-management-permissions)
  * [Tag management permissions](#tag-management-permissions)

***

### Kanban board roles

The table below describes each role and its intended use.

| Role | Description |
| - | - |
| **Manager** | Full control over the Kanban board. Managers can manage team membership and roles, configure campaign and board settings, and perform all creator and card actions. Assign this role to campaign leads. |
| **Member** | Can contribute to the board by managing creators and performing most card actions, but cannot change campaign settings or manage other members. Assign this role to active team contributors. |
| **Viewer** | Read-only access with limited interaction. Viewers can view campaigns, creators, and cards, and can share and comment, but cannot create or edit content. Assign this role to stakeholders who need visibility without edit access. |
| **Guest** | No access to the Kanban board. When a Guest opens the campaign, CreatorDB takes them to the campaign's client sheet instead. Assign this role to external clients. For details, see [Managing Client Sheets](/creatordb_app/user_guide/campaigns/client_sheets.md). |

### Kanban board permissions

The tables below cover the Manager, Member, and Viewer roles. Guests can't open the Kanban board, so they don't have any of these permissions.

#### Role permissions

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add members** | ✅ Yes | ❌ No | ❌ No |
| **Remove members** | ✅ Yes | ❌ No | ❌ No |
| **Assign roles** | ✅ Yes | ❌ No | ❌ No |
| **Change roles** | ✅ Yes | ❌ No | ❌ No |

#### Campaign management permissions

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Archive/unarchive campaigns** | ✅ Yes | ❌ No | ❌ No |
| **Delete campaigns** | ✅ Yes | ❌ No | ❌ No |
| **Edit campaign briefs** | ✅ Yes | ❌ No | ❌ No |
| **Share campaign** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View campaigns** | ✅ Yes | ✅ Yes | ✅ Yes |

#### Kanban board management permissions

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add columns** | ✅ Yes | ❌ No | ❌ No |
| **Edit columns** | ✅ Yes | ❌ No | ❌ No |
| **Delete columns** | ✅ Yes | ❌ No | ❌ No |

#### Creator management permissions

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add creators** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit creators** | ✅ Yes | ✅ Yes | ❌ No |
| **Move creators** | ✅ Yes | ✅ Yes | ❌ No |
| **Change creator status** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Add creator to client sheet** | ✅ Yes | ✅ Yes | ❌ No |
| **Delete creators** | ✅ Yes | ✅ Yes | ❌ No |
| **Preview a creator** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View creators** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View creator status** | ✅ Yes | ✅ Yes | ✅ Yes |

#### Card management permissions

Card management permissions cover actions across eight areas within a card: card actions, card logs, pricing, deliverables, fields, content, files, and notes.

**Card actions**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Duplicate card** | ✅ Yes | ✅ Yes | ❌ No |
| **Delete card** | ✅ Yes | ✅ Yes | ❌ No |
| **Assign card** | ✅ Yes | ✅ Yes | ❌ No |
| **Share card** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View cards** | ✅ Yes | ✅ Yes | ✅ Yes |

**Card logs**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **View card logs** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Add comments** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Edit comments** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Reply to comments** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Delete comments** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View log activity** | ✅ Yes | ✅ Yes | ✅ Yes |

**Pricing**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add creator price** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit creator price** | ✅ Yes | ✅ Yes | ❌ No |
| **View creator price** | ✅ Yes | ✅ Yes | ✅ Yes |

**Deliverables**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add deliverables** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit deliverables** | ✅ Yes | ✅ Yes | ❌ No |
| **Delete/remove deliverables** | ✅ Yes | ✅ Yes | ❌ No |
| **View deliverables** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Add/edit exclusivity period** | ✅ Yes | ✅ Yes | ❌ No |
| Add/remove agreement URL | ✅ Yes | ✅ Yes | ❌ No |

**Fields**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add fields** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit fields** | ✅ Yes | ✅ Yes | ❌ No |
| **Remove fields** | ✅ Yes | ✅ Yes | ❌ No |

**Content**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Edit publish date** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit published content URL** | ✅ Yes | ✅ Yes | ❌ No |
| **Copy promo codes** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Copy UTM link** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Open and view agreement** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View publish date** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View published content URL** | ✅ Yes | ✅ Yes | ✅ Yes |
| **View published content performance metrics** | ✅ Yes | ✅ Yes | ✅ Yes |

**Attachments**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add files** | ✅ Yes | ✅ Yes | ❌ No |
| **Pin/unpin files** | ✅ Yes | ✅ Yes | ❌ No |
| **Rename files** | ✅ Yes | ✅ Yes | ❌ No |
| **Delete files** | ✅ Yes | ✅ Yes | ❌ No |
| **Download files** | ✅ Yes | ✅ Yes | ✅ Yes |

**Notes**

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Add notes** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit notes** | ✅ Yes | ✅ Yes | ❌ No |
| **View notes** | ✅ Yes | ✅ Yes | ✅ Yes |
| **Add/import audience data** | ✅ Yes | ✅ Yes | ❌ No |
| **Edit audience data** | ✅ Yes | ✅ Yes | ❌ No |
| **View audience data** | ✅ Yes | ✅ Yes | ✅ Yes |

#### Tag management permissions

| Permission | Manager | Member | Viewer |
| - | - | - | - |
| **Create tags** | ✅ Yes | ❌ No | ❌ No |
| **Edit tags** | ✅ Yes | ❌ No | ❌ No |
| **Delete tag from campaign** | ✅ Yes | ❌ No | ❌ No |
| **Add tags to a card** | ✅ Yes | ✅ Yes | ❌ No |
| **Remove tags from a card** | ✅ Yes | ✅ Yes | ❌ No |
| **View tags** | ✅ Yes | ✅ Yes | ✅ Yes |

* For details on campaign-level permissions, see [Campaign roles and permissions](/creatordb_app/user_guide/campaigns/managing_campaigns.md#campaign-roles-and-permissions).
* For details on organization-level permissions, see [Organization roles and permissions](/creatordb_app/user_guide/campaigns/managing_campaigns.md#organization-roles-and-permissions).

## Opening a campaign's Kanban board

Every procedure on this page starts from the campaign's Kanban board, and most start from a creator card.

1. Click **Campaign**. \
    The **Organization list** page appears.
2. Select an organization, then select a campaign. \
    The campaign's Kanban board appears.
3. To open a creator card, click it. \
    The creator card window appears. Use the [filters and search bar](#filters-and-search-bar) to find a card quickly.

Each card also has its own link, so you can bookmark it or share it with campaign members. For details, see [Sharing a creator card](#sharing-a-creator-card).

## Inviting campaign members

> [!WARNING]
>
> You must be a campaign manager to invite members and assign roles. For details, see [Role permissions](#role-permissions).

1. [Open the campaign's Kanban board](#opening-a-campaigns-kanban-board).
2. Click the **See who's in the campaign** icon at the top of the campaign.
3. Enter the team member's email address and choose a role: **Manager**, **Member**, **Viewer**, or **Guest**.
4. Click **Invite**.

![Inviting a campaign member](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/invite_member.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=ea677ba32a1a32f85a1219b1060666bd)

Invite external clients with the **Guest** role. Guests only see the campaign's client sheet. For details, see [Managing Client Sheets](/creatordb_app/user_guide/campaigns/client_sheets.md).

## Adding and deleting columns

> [!WARNING]
>
> * You must be a campaign manager to add or delete columns. For details, see [Kanban board management permissions](#kanban-board-management-permissions).
> * Deleting a column permanently deletes every creator card in it. Move the cards you want to keep to another column first.

* **Add a column:** click **Add column** to the right of the last column, enter a name, and press **Enter**.
* **Delete a column:** click **x** (**Delete the column**) on the column, then click **Delete**.

## Managing creators in a campaign

> [!NOTE]
>
> * What you can do depends on your campaign role. For details, see [Creator management permissions](#creator-management-permissions).
> * Only creators active on the campaign's platforms are added to a campaign.

### Adding a creator to a campaign

You must be a campaign manager or member to add creators.

**From the Kanban board**

1. [Open the campaign's Kanban board](#opening-a-campaigns-kanban-board).
2. Click **Add creator to campaign** in a column. \
    The **Create new card** window appears.
3. Enter the creator's full channel name or @handle, select the creator, and click **Create card**. Partial names may not return a match.

![Create new card window](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/create_card.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=9f8a0a9dfade21eb0d8a359e24a26811)

**From a creator profile, search results, or a group**

1. Choose where to add from:
   * **Creator profile:** click **Add to...** at the top of the profile.
   * **Search results:** select one or more creators, then click **Add to...**.
   * **Group:** click **Group**, then click **More actions** on a group.
2. Select **Add to campaign** (or **Add group to campaign**). \
    The **Add creators to campaigns** window appears.
3. Select one or more campaigns and click **Save**.

![Add creators to campaigns window](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/add_to_campaigns.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=60c486b051ea99c93075824e1c32e4ba)

For finding creators, see [Searching the CreatorDB Database](/creatordb_app/user_guide/searching_the_database.md).

### Editing a creator card

You must be a campaign manager or member to edit a creator card. [Open the creator card](#opening-a-campaigns-kanban-board) and change any of these fields. Changes save automatically.

![A creator card](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/edit_creator_card.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=57b52ef83fabdac624c5ce0b10741406)

| Field | Description |
| - | - |
| **Status** | The column the card is in. Changing it moves the card. |
| **Add to sheet** | Adds the creator to the campaign's client sheet. Available once a creator price is set. For details, see [Adding a creator to a client sheet](/creatordb_app/user_guide/campaigns/client_sheets.md#adding-a-creator-to-a-client-sheet). |
| **Creator price** | How the creator is paid: **Flat fee**, **CPM** (capped at a number of views), or **View guarantee**. |
| **Tags** | Campaign tags for filtering cards. For details, see [Adding tags to a card](#adding-tags-to-a-card). |
| **Deliverables** | The platform and format of the content, such as a 30s integration, 60s integration, or dedicated video, and whether it includes a usage rights period. |
| **Exclusivity period** | The exclusivity period in months. |
| **Agreement URL** | A link to the signed agreement. |
| **Notes** | Free-form notes for your team. |
| **Expected publish date** | When the creator is expected to publish. |
| **Published content URL** | The link to the published content. |
| **Attachments** | Files for this creator. For details, see [Managing a card's attachments](#managing-a-cards-attachments). |

The **Creator info** section at the bottom of the card shows the creator's audience overview and stats for each platform. For what each stat means, see [Platform statistics](/creatordb_app/user_guide/managing_creators.md#platform-statistics).

### Importing a creator audience demographic data from CreatorDB

> [!WARNING]
>
> * Importing audience data replaces any audience data already on the card.
> * You can't import or edit audience data after the creator is added to the client sheet.
> * You must be a campaign manager or member. For details, see [Card management permissions](#card-management-permissions).

1. [Open the creator card](#opening-a-campaigns-kanban-board) and scroll to **Audience overview**.
2. Click the **Import audience data from CreatorDB** (cloud) icon.
3. Select a platform and click **Import**. \
    The **Edit audience data** window appears with the imported values.
4. **Optional:** Adjust the values, then click **Save**.

To change audience data later, click the **Edit data** (pencil) icon next to **Audience overview**. You can edit the gender split, country percentages, and age distribution.

### Moving a creator card and updating their status

Drag a card to another column, or open the card and choose a new status at the top. Either way, the card's status and column update together.

Campaign managers and members can move cards. Viewers can change a card's status. For details, see [Creator management permissions](#creator-management-permissions).

### Assigning a member to a creator card

Open the creator card, click **Assignee**, and select a campaign member. You can search for a member by name. You must be a campaign manager or member.

### Adding tags to a card

> [!WARNING]
>
> Campaign managers can create tags. Campaign managers and members can add tags to cards. For details, see [Tag management permissions](#tag-management-permissions).

1. [Open the creator card](#opening-a-campaigns-kanban-board) and click **Tags**.
2. Select one or more tags.
3. **Optional (managers):** to create a tag, click **Create tag**, enter a name, and click the checkmark.

![Tags menu on a creator card](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/add_tags.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=8cd6b14b20dd355b9429450617330f04)

### Sharing a creator card

Open the creator card and click the **Share card link** icon at the top right. Click the link to copy it. Managers, members, and viewers can share cards.

### Duplicating or deleting a creator card

> [!WARNING]
>
> Deleting a card can't be undone. You must be a campaign manager or member. For details, see [Card management permissions](#card-management-permissions).

1. [Open the creator card](#opening-a-campaigns-kanban-board) and click **More actions** (**...**) at the top right.
2. Select **Duplicate card** or **Delete card**. For **Delete card**, click **Delete** to confirm.

![More actions menu on a creator card](https://mintcdn.com/creatordb-589c46f5/mBmAJrUVyZwiYyoT/creatordb_app/images/user_guide/campaigns/kanban_board_view/card_more_actions.png?fit=max\&auto=format\&n=mBmAJrUVyZwiYyoT\&q=85\&s=182724d794135b6be42631db75ddb37f)

### Managing a card's attachments

> [!NOTE]
>
> Supported file types are `JPG`, `JPEG`, `PNG`, `PDF`, `DOC`, and `DOCX`. Each file can be up to 20MB, and each card can have up to 15 files.

In the **Attachments** section of the creator card:

* **Add:** click **Add** and select a file.
* **Pin or unpin:** click the pin icon on a file to keep it at the top.
* **Rename, download, or delete:** hover over a file and click **Rename**, **Download**, or **Delete**.

Campaign managers and members can add, pin, rename, and delete files. Viewers can download them. For details, see [Card management permissions](#card-management-permissions).

## Card log management

Every creator card keeps a log of comments and changes so your team can follow the latest updates. The **Comments** and **Activity** tabs are on the right side of the creator card (see the card image in [Editing a creator card](#editing-a-creator-card)). Managers, members, and viewers can view logs and comment. For details, see [Card management permissions](#card-management-permissions).

### Commenting on a card

1. [Open the creator card](#opening-a-campaigns-kanban-board) and click **Comments**.
2. Enter a comment and click **Save**.

On a comment, you can:

* **Reply:** click **Reply**, enter your reply, and click **Save**.
* **Edit:** click **Edit**, change the text, and click **Save**.
* **Delete:** click **More actions** > **Delete**, then click **Delete** to confirm.

### Viewing card logs

Click **Activity** on the creator card. The tab lists every change to the card in order, such as status changes, deliverable updates, and comments, with who made each change and when.


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